- Patrick Roney
- (877) 503-8607
Follow Us :
Follow Us :
Proledge
July 9, 2025
You need receipts for taxes, and this is non-negotiable! This article teaches you what are the receipts you need to keep for personal taxes. Not everyone knows what are the right receipts to keep, or how long to keep them for. If you are paying taxes, and you are not keeping your receipts, this might be a game-changer for you. You might even have deductible expenses that you don’t know of! If you are wondering why to keep receipts for taxes, know that they serve as proof for your tax return. It’s about maximizing your refund, and about helping you defend yourself in case of an audit. Tax returns mistakes will also be non-existent.
The gross receipts are the ones that show all your revenue for that year, without retracting anything from the sum. Therefore, you should keep any receipt that shows the amounts you received, and where you received it from. It this category you will have all of the invoices, deposit information, documents from receipt books, POS reports, and so on. It’s important to know that for regular expenses paid by credit card, you no longer need to save the receipt. So, any kind of documents that show your income for that year should be kept. Having these will help you correctly file your taxes, but also to accurately calculate eligibility for deductions or credits.
The IRS might ask to see proof that the income you reported is the correct one. If you have the receipts, you can prove that you didn’t underreport. But, besides these more technical benefits; you have some practical benefits too! It helps you track the way your business is going over the year, and over the years. It can be easier to make decision about what you need to purchase, what to invest in, and what works best for your business. It’s very easy to overspend if you are not tracking every cent. At tax season, you will be happy that you were organized at throughout the year. Also, we, at Proledge, have an FAQ page that might help answer some basic questions.
You can contact us anytime if you have questions or encounter a problem with your bookkeeping program.
Expenses are all the payments that are made to carry your business. IRS receipt requirements say that the documents you keep should present: the amount you paid, the payee, the date of the payment, a description of the product or service you received. The IRS says that the documents for expenses should also include canceled checks, or documents that prove that funds were transferred. Having proof of expenses is very important, because it shows that you are filing your taxes accurately. Supporting deductions is impossible if you don’t have the necessary proof. No one will just take your word for it; you need to have the papers that prove what you are saying. As previously mentioned, you need to keep receipts for taxes!
In case you are audited by the IRS, the proof of your expenses is your only defense. If you don’t have any proof, the expenses might be denied even if they are legitimate. These documents will also help if you are thinking of applying for a loan. And, besides all of this, think of the situation in which you get in a fight with a vendor. Many people will try to trick you to pay twice, especially when you have a business. Having proof can spare you from paying the same thing twice. To put it as simply as possible, you need proof if you want deductions and protection. It’s your duty to ensure your peace of mind. And, if you are ever tired of doing it alone, we have an article that talks about the perks of hiring a bookkeeper!
Deductible expenses are the expenses that can be deducted from your income when you are filing taxes. This is great because it reduces the amount of taxes that you have to pay. Depending on a few factors, there are different expenses that you can deduct. Qualified deductions include money that you paid for yourself, your child, or even your spouse. But, some of the deductible expenses available for personal taxes are:
This is why it’s important to keep track of all the money that comes in and out of your wallet. Keeping every receipt will make it easy for you to identify deductible expenses. No one will do this for you, and it’s your right to deduce those expenses. A lot of people don’t know about this when paying taxes. Whether we are talking about business, taxes, or just life in general, organization is an important skill to have. You should not depend on a bookkeeper; these are things you should know how to do!
As explained throughout this article, keeping receipts for expenses is very important to do. The general rule would be to keep the receipts for around three years after you file the tax returns. Make sure to not mix up receipts from this year with those from last year, and so on. It would be best to just have a big envelope, onto which you write the year, and put every receipt from that year there. It’s an easy way to keep track of things, and not mix them up. So, this would be the general rule, but the rules differ a little for special cases.
As an example, you should keep the receipts for at least six years if you underreported your income by more than 25%. And, if there is something more complicated than this, it’s best to keep the receipts more many of the years to come. They don’t occupy that much space, and it’s just better to have them! For any major purchases (investments, property, etc.), keep the receipt until you sell the certain thing. Doing this can help you always be prepared and safe.
Accurately filing your taxes, knowing what deductions are available, and being safe in the case of an audit from the IRS, should be your priority. This whole thing is about being responsible and organized; and it’s something that you won’t regret doing. You should always have proof of what you earned, and how you did it, and of everything that you spent. If you want the help, or the advice, of a professional, you can always contact us!
Fill out the form below to sign up to our Blog Newsletter and we’ll drop you a line when new articles come up.
Although it’s probably not your first priority, and it’s not exactly the flashiest of business endeavors, in 2026, a significant percentage of your venture’s profitability potential will be made possible

The financial fortitude of modern businesses is often tied to the movement of money, in and out of companies, over a specific amount of time. Cash flow, in the contemporary

The financial fortitude of modern businesses is often tied to the movement of money, in and out of companies, over a specific amount of time. Cash flow, in the contemporary

In the world of bookkeeping, there is nothing more important than accuracy. The financial statements of a business are only as reliable as the records behind them. Which is why
Since you are reading this post, we can deduce that you are an Amazon seller, and a significant percentage of your profitability metrics are influenced by the cash-flow-sensitive operations required

One of the most understated elements behind the long-term financial development of Texas-based companies is bookkeeping. Maybe it’s not the flashiest part of a long-term business strategy, and perhap ….
ProLedge is a bookkeeping services firm.
Copyright © 2024 All rights reserved.